Dear Society
Is your society struggling with day-to-day operations? Are members reluctant to take responsibility or join the Committee? It might be time to consider appointing a dedicated following personnel to oversee and streamline these tasks.
TSM – SOCIETY MANAGER
SCOPE OF WORK
- To hold the AGM, SGM, and MC meeting according to the agenda.
Preparation of meeting agenda, the creation of minutes and the circulation among society members - To oversee all maintenance-related tasks, including:
- Upkeep of the water pump, lighting, water tank, CCTV, intercom, fire extinguisher, etc.
- Manage security guards, gardeners, sweepers, and other employees.
- Updating statutory registers * Maintaining and updating the property, nomination, shares, and I.J.
- Document preparation for the apartment transfer
- Making the NOC, notices, and communication letter with the MC’s help.
- To answer questions from members and resolve them amicably. Once MC has been consulted, resolve it.
- To prepare, release, and retain appropriate evidence by keeping records of staff, utility, and other payments.
- Working along with an accountant to complete year-by-year accounting and give the auditor the data for the society’s audit.
TSM – ELECTION / RETURNING OFFICER
SCOPE OF WORK
- Organizing fair elections for the Managing Committee
- informing members of the election dates, time, and location
- receiving and reviewing candidate nomination papers
- conducting polling, making sure that voting is fair and transparent
- tallying votes and announcing the results
- keeping election-related records, such as nomination papers, electoral rolls, and voting records.
- The returning officer or election official will announce the results.
TSM – AUDITOR (HOUSING/COMMERCIAL/CREDIT SOC.)
SCOPE OF WORK
- Performs yearly audits of the society’s financial statements, including the balance sheet, income and expenditure account, and receipts and payments account;
- Looks over the society’s financial records, such as bank statements, vouchers, and invoices; confirms the society’s assets and liabilities, such as loans, investments, and fixed assets;
- Notifies the Managing Committee and the Registrar of Co-operative Societies of any anomalies, inconsistencies, or mismanagement of funds; and provides audit reports to the Dy. Registrar.
TSM – ACCOUNT SERVICE(COMPUTERIZED BILLING & ACCOUNTING SYSTEM)
SCOPE OF WORK
- Maintenance bills in accordance with the bye-laws and the frequency decided upon by the AGM (monthly or quarterly)
- Creating payment vouchers and receipts
- Reconciliation between cash and banks
- Reports by member, other ledger, and bill head.
- A list of dues and a monthly report on income and expenses.
- Notice to defaulting members at the predetermined intervals
- Submission of the society’s appointed statutory auditor’s accounts.
- Submission of the Audit Rectification Report to the Co-operative Society Registrar in form “O.”
- Payment to creditors.
- Payment of all municipal taxes, water, and electricity bills.
- Keep track of collections
- Manage investments, and Renew investments when they mature.
- Every financial activity
TSM – TRAINING FOR SOCEITY MEMBERS
SCOPE OF WORK
- Educates members about their rights, roles, and responsibilities
- Helps members comprehend the laws and regulations of the Co-operative Housing Society
- Develops communication, dispute resolution, and decision-making skills
- Encourages a sense of community and teamwork among members
TSM – DOCUMENT MANAGEMENT
SCOPE OF WORK
- Arrange all papers pertaining to society /property in order.
- Creating an Annexure with a list of available and missing documents (if any)
- Scanning current and old documents to maintain storage in a computer database
- Destroy extremely old materials with committee members’ consent.
Assistance will raise understanding about document management. - Assisting in the arrangement of required documents for conveyance, redevelopment, and recovery of dues.
TSM – REGISTER WRITING
SCOPE OF WORK
Update statutory registers, such as the I, J. Shares, Property & Nomination Register, among others.
TSM- LEGAL SUPPORT
(CONVEYANCE, REDEVELOPMENT & RECOVERY )
SCOPE OF WORK
- Conveyance or Deemed Conveyance Deed
- Search Report
- Sale Deed / Agreement for sale
- Legal Heirship Certificate
- Release Deed/Nomination
- Co-operative Housing Society Bye-laws & recovery
- Society NOC
- Share Certificate Transfer
- Gift Deed
- WILL
- Legal opinion
TSM – REGISTRATION OF HOUSING SOCIETY
SCOPE OF WORK
Non-register Co-operative housing society will convert into Registered
It will become a registered cooperative housing society.
- Prepare the paperwork for the society’s registration.
- Complete the registration process and carry it out until the society receive certificate of registration.
TSM – GST & TDS FILLING
SCOPE OF WORK
- Filing GST returns on time helps you avoid interest, penalties, and fines.
- Compliance with the Income-tax Act of 1961 and the Income Tax Rules 1962 is guaranteed by filing TDS returns.
- Tax credits for taxes deducted at source can be claimed by the deducted upon filing TDS. Penalties, fines, and interest for non-compliance or late filing can be avoided by filing TDS forms on time.
